Manage compliance with wage and hour regulations

Complying with wage regulations and hour rules, such as overtime and meal breaks, is necessary to protect your business from penalties. But relying on managers alone for consistent enforcement and oversight is risky. Alternatively, you can use Africis time and attendance software to help meet compliance requirements and track the data and documents you’ll need in case of an audit.

For our Africis Workforce clients, you can add on Compliance on Demand, which lets you consult Africis’ team of experts or share best practices with peers in our online customer community. This service also has a content library full of information on wage and hour compliance at the federal, state and local levels.

Time tracking helps control labor costs

Tracking and monitoring time is an important part of managing your labor costs. And, as you grow, this can become more challenging. With Africis, managing and improving your time and attendance process just got easier.

With employee time tracking and payroll reporting from Africis, you can see when people are approaching overtime and visualize the true costs of labor — including temporary staff — and adjust hours as necessary.

Our time and attendance software also offers features to help prevent employees from abusing the system and costing you money. For example, facial or finger scanning as a form of identification can stop people from clocking in and out on behalf of others – also known as “buddy punching.”

Geo-fencing ensures that those who are using a mobile clocking website are within a certain distance of a physical work location, and geo-pinning can mark precisely where they were when clocking, so you can see location violations.

Manage employee scheduling efficiently

Africis time and attendance solutions make it easier and faster to create schedules that work for everyone. You can spot trends and correct gaps in coverage before they negatively impact your environment and employees have access to self-service features for improved productivity and engagement.

Available* scheduling features include:

• Shift scheduling brings your employee schedules online, and provides many conveniences for managers to quickly create and assign shifts to workers, including the ability to post open shifts for the staff to claim.
• Collaborative scheduling permits employees to swap shifts with or request coverage from coworkers, and people can communicate when they can or cannot work in advance all from the website.
• Configurable work rules, such as maximum daily hours and maximum consecutive days, help simplify compliance with work policies.
• Real-time cost calculations allow you to see the cost of your schedules as you create them, so you can keep an eye on your budget.
• Skill-based scheduling helps you match people to the job based on required skills, licenses, certifications, languages and training.

*Availability of scheduling features varies by time and attendance product

Online timekeeping increases productivity

When you use Africis' time and attendance solutions, staff enter their hours worked using a smart timeclock, a web timesheet, on the website. Breaks, PTO, holiday and other time are also collected directly from the employee.

The system then automatically calculates the totals and sends them to payroll, leaving you and your managers with little to do but monitor for exceptions, like missed punches, and make the necessary corrections. As a result of not having to go through every timecard you have more time to spend improving business operations and supporting customers.

Employee time tracking with flexibility

Give your employees and supervisors the ability to complete time-sensitive tasks quickly, easily and in a way that works best for them. Africis’ time and attendance solutions are built with self-service in mind and are compatible with smart time clocks, computers and mobile devices. We also offer an all-in-one time software both of which are designed for use with Africis payroll solutions and backed by Africis support.

Time tracking software improves payroll accuracy

Don’t leave the accuracy and reliability of your company payroll to chance. Africis' complete payroll experience delivers fast, easy time tracking, scheduling and attendance management. Using it, you can instantly calculate hourly totals based on your payroll policies, including overtime, and avoid costly mistakes. Time data flows directly to payroll to avoid manual, and potentially error-prone, data entry.